CERTIFICATION - COMPLIANCE OFFICER

Job Number: 394897 Description BID/JOB ANNOUNCEMENT Certification / Compliance Officer Department of Procurement Services Number of Positions: 6 This position is open to the public and all current city employees covered under the City’s Collective Bargaining Agreement with AMERICAN FEDERATION OF STATE, COUNTY, AND MUNICIPAL EMPLOYEES (AFSCME) – BARGAINING UNIT 1, 3, 4 & 5.
Only employees in City job titles in this bargaining unit are eligible to bid.
BID INSTRUCTIONS: Apply on the bid site: https://chicago.
taleo.
net/careersection/103/jobsearch.
ftl?lang=en AND 1.
Check the box on your profile titled “Currently employed by the City of Chicago” 2.
Enter your employee ID (located on your pay stub labeled ‘payee/employee number’) 3.
Select your correct bargaining unit FAILURE TO FOLLOW THESE INSTRUCTIONS WILL RESULT IN A REJECTED BID APPLICATION Under supervision, functions as an officer/team member in the Department of Procurement Services’ Certification and Compliance Division to perform responsibilities with the highest levels of ethics and confidentiality; evaluate applications from businesses seeking certification from the City as a minority-owned, women-owned and veteran-owned business enterprise (MBE/WBE/VBE), a Disadvantaged Business Enterprise (DBE) and other diversity supplier certification programs; assist in monitoring certified businesses for compliance with contract requirements and applicable municipal, state and federal laws; and performs related duties as required ESSENTIAL DUTIES · Reviews and evaluates applications from business enterprises seeking vendor certifications including MBE/WBE/VBE DBE, or BEPD (business enterprise owned by People with Disabilities), or ACDBE (airport concessions disadvantaged business enterprise) · Applies analytical skills in the evaluation of application information and supporting documentation (e.
g.
tax returns, financial records) relating to the ownership, financial status and control of business enterprises to assess accuracy and completeness of applications · Contacts applicants to clarify information, obtain missing information and request additional supporting documents; may participate in site visits to assist in auditing vendors’ operations to verify business operations · Makes initial determinations of whether businesses meet certification eligibility requirements, and prepares written assessment and application summaries recommending approval or denial · Interprets policies and guidelines of City’s diversity supplier certification programs and contract compliance requirements and regulations to contractors, business owners, and departmental managers · Attends outreach events to provide information and promote the City’s diversity supplier programs; assists in conducting workshops to explain the application process and certification requirements · Participates in meeting with contractors and city personnel to explain M/W/DBE, EEO (Equal Employment Opportunity), CRO (Chicago Residency Ordinance) contract compliance and reporting requirements and penalties for non-compliance · Works with senior level staff in conducting site visits of construction and non-construction projects to monitor contract compliance with MBE/WBE requirements, EEO and CRO guidelines, and other federal, state, and local requirements · Reviews vendors employment and payroll records to ensure compliance with federal labor laws and payments to M/W/DBE vendors · Assists in conducting close-out audits to evaluate overall compliance · Creates and maintains databases using Microsoft Excel to maintain records of work activities, application reviews and other assignments; prepares detailed narrative and statistical work reports; prepares correspondence and maintains contract related files Additional duties may be required for this position.
Location: 121 North LaSalle, 8th Floor Hours: 8:30 a.
m.
to 4:30 p.
m.
/ 9:00 a.
m.
to 5:00 p.
m.
Days: Monday - Friday Qualifications Graduation from an accredited college or university with a Bachelor's degree in Business Administration, Public Administration or a directly related field, plus two years of professional work experience involving the review and analysis of financial records, OR program auditing/ monitoring work, OR work involving fact finding analysis and investigative research and reporting, or an equivalent combination of training and experience provided that the minimum degree requirement is met SELECTION REQUIREMENTS This position requires applicants to complete an interview which will include a written exercise and a skills assessment as part of the interview.
The interviewed candidate(s) possessing the qualifications best suited to fulfill the responsibilities of the position, based on the oral and written parts of the interview will be selected.
Preference will be given to candidates possessing the following: · Proficiency using Microsoft Excel and Word · Experience monitoring contracts for compliance · Previous work experience in auditing · Previous work experience analyzing financial statement or tax returns · Customer service experience ALL REFERENCES TO POLITICAL SPONSORSHIP OR RECOMMENDATION MUST BE OMITTED FROM ALL APPLICATION MATERIALS SUBMITTED FOR CITY EMPLOYMENT.
The City of Chicago is an Equal Employment Opportunity and Military Friendly Employer.
City of Chicago Brandon Johnson, Mayor Applications for this position will be accepted until 11:59 pm CDT on 04/25/2024 Job Posting: Apr 11, 2024, 10:31:49 AM | Closing Date (Period for Applying) - External: Apr 25, 2024, 11:59:00 PM Salary: $76,956 Annually Pay Basis:Yearly