Legal Administrative Assistant

Overview: McGuireWoods LLP has an opening for a Practice Assistant/Legal Secretary to join the Corporate and Private Equity team in our Chicago, Illinois office.
The Practice Assistant will support attorneys with legal and administrative tasks, which include transactional work, document management, opening and closing of files, calendaring, time entry/billing, travel arrangements, meeting/conference scheduling and other special projects.
The ideal candidate will be service-oriented, team oriented, and have strong attention to detail.
McGuireWoods LLP, with offices in the United States and Europe, is a full-service firm providing legal and public affairs solutions to corporate, individual and nonprofit clients worldwide for more than 200 years collectively.
Along with excellent benefits, McGuireWoods offers most employees a hybrid remote option allowing flexibility and work-life balance.
For more information, please visit www.
mcguirewoods.
com.
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Responsibilities: Prepares, edits and formats legal documents, including closing documents, signature pages and binders.
Assists with the opening of new client matters and the gathering of pertinent information to complete tasks.
Manages attorneys’ calendars, coordinates meetings, schedules conference rooms, and makes travel arrangements as required.
Assists with billing process to include entering attorney time, reviewing pro formats (initiates transfers), editing and preparing draft/final bills and cover letters for clients.
Prepares forms for expense reports, check requests, reprographic services, etc.
Prepares legal documents and correspondence from draft.
Assists with business development needs as requested.
Document management: upload documents to e-rooms and the DMS; scan and save to the DMS and distribute matter related hard copy correspondence.
Perform administrative tasks, special projects and overflow assignments as requested.
Coordinate with accounting department to address questions/problems relating to the billing process.
Prepare reports and materials necessary to track billings.
Work with AR department on collection efforts and clients on outstanding AR.
Work with Billing Analyst and client contacts on all billings/collections ensuring team is on target with monthly, quarterly and year-end collection goals.
Qualifications: Requires Bachelor's degree and a minimum of five years related experience and/or training; or equivalent combination of education and experience.
Requires strong multitasking skills and the ability to thrive in a fast-paced environment.
Ability to proactively identify opportunities to assist team and those the team supports.
Outstanding planning and organizational skills.
Skilled in Outlook and Elite/Intapp (or other comparable time and billing software).
Skilled in Microsoft Office.
Professional demeanor and detail orientated.
Keen attention to detail with the ability to meticulously format and edit legal documents and correspondence.
Outstanding communication skills.
General knowledge of billing practices and accounting principles.
Ability to work overtime as needed.
Have more questions? Connect with a recruiter directly.
Have more questions? Connect with a recruiter directly.