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Posted : Tuesday, May 14, 2024 09:57 AM
Business/Administrative Associate (Executive Assistant to the Dean) - UIC Law
Hiring Department: UIC Law
Location: Chicago, IL USA
Requisition ID: 1023008
Posting Close Date: February 14, 2024
About the University of Illinois Chicago
UIC is among the nation’s preeminent urban public research universities, a Carnegie RU/VH research institution, and the largest university in Chicago.
UIC serves over 34,000 students, comprising one of the most diverse student bodies in the nation and is designated as a Minority Serving Institution (MSI), an Asian American and Native American Pacific Islander Serving Institution (AANAPSI) and a Hispanic Serving Institution (HSI).
Through its 16 colleges, UIC produces nationally and internationally recognized multidisciplinary academic programs in concert with civic, corporate and community partners worldwide, including a full complement of health sciences colleges.
By emphasizing cutting-edge and transformational research along with a commitment to the success of all students, UIC embodies the dynamic, vibrant and engaged urban university.
Recent “Best Colleges” rankings published by U.
S.
News & World Report, found UIC climbed up in its rankings among top public schools in the nation and among all national universities.
UIC has nearly 260,000 alumni, and is one of the largest employers in the city of Chicago.
This is a full-time and benefits eligible position.
Hybrid and flexible work schedules are available.
UIC offers competitive salaries commensurate with experience.
In addition all full time benefits eligible positions include a comprehensive benefits package which include; Health, Dental, Vision, Life, Disability & AD&D insurance, a defined benefit pension plan as well as paid leave which includes; Vacation, Holiday and Sick.
In addition we offer tuition waivers for employees and dependents.
Click for a complete list of Employee Benefits Description: Reporting to the Dean, the Business/Administrative Assistant (Executive Assistant to the Dean) works collaboratively with senior leaders, faculty, students, and alumni to support the Dean in carrying out Law School business, communications, and projects.
Duties & Responsibilities: Works with the Dean and other senior staff on law school program research, development, and implementation.
Independently reviews, edits, redacts, and collates documents.
Assists with projects and initiatives that advance the law school’s academic and administrative effectiveness, engaging the right resources and holding parties accountable for deadlines.
Creates time-management and interference-control systems to maximize the Dean’s ability to focus on the highest priority issues.
Provides administrative support and assists with special projects for the Vice Dean, Associate Deans, senior staff, and other personnel as needed.
Processes and reconciles P-card, TEM, and iBuy transactions and ensures transactions are in compliance with OBFS policy and procedures.
Actively remains apprised of relevant internal and external law school developments to effectively triage, respond to, or relay inquiries to the Office of the Dean from students, faculty, and staff.
Provides swift and accurate administrative support for the Dean’s Office.
Day-to-day administrative support of the Dean’s office includes scheduling and confirming appointments and meetings, tracking projects, tracking travel, completing reimbursement forms and tracking expenses, proofreading, and performing general clerical duties including photocopying, sorting mail, keeping mail logs, and maintaining files.
Supervises support staff and students by directing, assigning, reviewing and monitoring their daily work activities.
Perform other related duties and participate in special projects as assigned.
Minimum Qualifications Required: Bachelor's degree in business administration, management, or a field related to the position.
Two (2) years of professional business, financial, and/or managerial work experience.
(NOTE: A Master’s Degree in an area consistent with the duties of the position may be substituted for one (1) year (12 months) of work experience.
) Preferred Qualifications: Master's degree 5 years of experience in an administrative/executive assistant role Full-time experience in legal or higher education Proven project management skills, including experience managing deadlines, the ability to foresee and prevent project setbacks, and the ability to collaborate with diverse constituencies and personalities in an environment committed to access and diversity Exceptional writing and verbal skills Exceptional organizational and prioritizing skills Ability to meet stated deadlines Ability to work effectively and efficiently under pressure while maintaining a high level of professionalism Attention to detail and accuracy To Apply: For fullest consideration click on the Apply Now button, please fully complete all sections of the online application including adding your full work history with specific details of your duties & responsibilities for each position held.
Fully complete the education, licensure, certification and language sections.
You may upload a resume, cover letter, certifications, licensures, transcripts and diplomas within the application.
Please note that once you have submitted your application you will not be able to make any changes.
In order to revise your application you must withdraw and reapply.
You will not be able to reapply after the posting close date.
Please ensure the application is fully completed and all supporting documents have been uploaded before the posting close date.
Illinois Residency is required 180 days of employment.
The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates.
Please visit Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, COVID-19 vaccination requirement, and employment eligibility review through E-Verify.
The university provides accommodations to applicants and employees.
Request an Accommodation
UIC serves over 34,000 students, comprising one of the most diverse student bodies in the nation and is designated as a Minority Serving Institution (MSI), an Asian American and Native American Pacific Islander Serving Institution (AANAPSI) and a Hispanic Serving Institution (HSI).
Through its 16 colleges, UIC produces nationally and internationally recognized multidisciplinary academic programs in concert with civic, corporate and community partners worldwide, including a full complement of health sciences colleges.
By emphasizing cutting-edge and transformational research along with a commitment to the success of all students, UIC embodies the dynamic, vibrant and engaged urban university.
Recent “Best Colleges” rankings published by U.
S.
News & World Report, found UIC climbed up in its rankings among top public schools in the nation and among all national universities.
UIC has nearly 260,000 alumni, and is one of the largest employers in the city of Chicago.
This is a full-time and benefits eligible position.
Hybrid and flexible work schedules are available.
UIC offers competitive salaries commensurate with experience.
In addition all full time benefits eligible positions include a comprehensive benefits package which include; Health, Dental, Vision, Life, Disability & AD&D insurance, a defined benefit pension plan as well as paid leave which includes; Vacation, Holiday and Sick.
In addition we offer tuition waivers for employees and dependents.
Click for a complete list of Employee Benefits Description: Reporting to the Dean, the Business/Administrative Assistant (Executive Assistant to the Dean) works collaboratively with senior leaders, faculty, students, and alumni to support the Dean in carrying out Law School business, communications, and projects.
Duties & Responsibilities: Works with the Dean and other senior staff on law school program research, development, and implementation.
Independently reviews, edits, redacts, and collates documents.
Assists with projects and initiatives that advance the law school’s academic and administrative effectiveness, engaging the right resources and holding parties accountable for deadlines.
Creates time-management and interference-control systems to maximize the Dean’s ability to focus on the highest priority issues.
Provides administrative support and assists with special projects for the Vice Dean, Associate Deans, senior staff, and other personnel as needed.
Processes and reconciles P-card, TEM, and iBuy transactions and ensures transactions are in compliance with OBFS policy and procedures.
Actively remains apprised of relevant internal and external law school developments to effectively triage, respond to, or relay inquiries to the Office of the Dean from students, faculty, and staff.
Provides swift and accurate administrative support for the Dean’s Office.
Day-to-day administrative support of the Dean’s office includes scheduling and confirming appointments and meetings, tracking projects, tracking travel, completing reimbursement forms and tracking expenses, proofreading, and performing general clerical duties including photocopying, sorting mail, keeping mail logs, and maintaining files.
Supervises support staff and students by directing, assigning, reviewing and monitoring their daily work activities.
Perform other related duties and participate in special projects as assigned.
Minimum Qualifications Required: Bachelor's degree in business administration, management, or a field related to the position.
Two (2) years of professional business, financial, and/or managerial work experience.
(NOTE: A Master’s Degree in an area consistent with the duties of the position may be substituted for one (1) year (12 months) of work experience.
) Preferred Qualifications: Master's degree 5 years of experience in an administrative/executive assistant role Full-time experience in legal or higher education Proven project management skills, including experience managing deadlines, the ability to foresee and prevent project setbacks, and the ability to collaborate with diverse constituencies and personalities in an environment committed to access and diversity Exceptional writing and verbal skills Exceptional organizational and prioritizing skills Ability to meet stated deadlines Ability to work effectively and efficiently under pressure while maintaining a high level of professionalism Attention to detail and accuracy To Apply: For fullest consideration click on the Apply Now button, please fully complete all sections of the online application including adding your full work history with specific details of your duties & responsibilities for each position held.
Fully complete the education, licensure, certification and language sections.
You may upload a resume, cover letter, certifications, licensures, transcripts and diplomas within the application.
Please note that once you have submitted your application you will not be able to make any changes.
In order to revise your application you must withdraw and reapply.
You will not be able to reapply after the posting close date.
Please ensure the application is fully completed and all supporting documents have been uploaded before the posting close date.
Illinois Residency is required 180 days of employment.
The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates.
Please visit Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, COVID-19 vaccination requirement, and employment eligibility review through E-Verify.
The university provides accommodations to applicants and employees.
Request an Accommodation
• Phone : NA
• Location : 601 S Morgan, Chicago, IL
• Post ID: 9068838204
